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Presbyterian Villages of Michigan

Part - Time Administrative Assistant

Kalamazoo, Michigan•Part-time
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About the Job
POSITION SUMMARY:
The Administrative Assistant is responsible for providing administrative, clerical, and project support in a professional and confidential manner. Excellent opportunity for a team player with customer service and administrative experience.  Experience working in the senior housing industry is a plus.

Essential Job Duties and Responsibilities: may include but are not limited to:
1. Organizes, directs and/or manages departmental functions including reception, telephone communication system and mail distribution.
2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.
3. Accumulates, maintains, verifies, and reports data, statistics, and research.
4. Assists with collection of rent and execution of monthly certification process of resident.
5. Composes, prepares, monitors, and responds to correspondence.
6. Directs and assists residents, families, business invitees, and staff.
7. Schedules and maintains appointments and calendars.
8. Creates and maintains filing system.
9. Responds to inquiries and provides information regarding the Village.
10. Scheduled and conducts Village tours.
11. Establishes and maintains resident (and prospect) records including but not limited to:
  •  Filing
  •  Revising and updating records, charts, etc.
  •  Gathering required data and documentation
  •  Data input
12. Assists with information gathering, including scheduling and conducting admission interviews with potential residents and families.
13. Evaluates need for and/or requisitions adequate supplies, equipment, and follow-up regarding assurance issues.
14. Maintains maintenance work orders.
15. Coordinates special events as assigned by the Administrator.
16. Creates newsletters, flyers, and other documents utilizing various software programs and desktop publishing.
17. Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism, and accountability.
18. Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.
19. Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.
20. Follows established policies and procedures including but not limited to:
· Presbyterian Village employment policies and procedures
· Departmental policies and procedures
· Safety policies and procedures
· Federal, state, and local regulations
21. Performs any and all other duties and/or tasks as assigned or requested.

Education:
  • ·High School Diploma or General Education Diploma (GED)
  • · Must be able to follow oral and written instructions, generally commensurate with some college-level education or equivalent experience.
  • · Computer literate (letters, newsletters, email, Zoom/Teams).
  • · Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus, but will train.
  • · Affordable housing property management software if working at a HUD or MSHDA governed village, a plus.
  • · Math aptitude generally commensurate with some college level education or equivalent experience.

Certificates & Licenses:
  • HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position.
  • Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all levels of staff and visitors.
Previous Experience:
  • ·One to three years’ related professional business office experience or equivalent combination of educational experience.
  • · Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD.
Computer Skills:
  • Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets, database systems, and email.
  • HUD or MSHDA governed village: Affordable housing property management software, a plus.
To expedite interest, visit www.pvm.org, upload your resume, and complete the application, including compensation expectations. 
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